From the Minutes of Takeley Parish Council
September 2011
Communicating
with the Community
Clr Nick Free introduced the concept of ‘Takeley forum’.
Goal
A
web based forum this will create an improved communication and publicity
capability for the Parish of Takeley and the surrounding areas, to help
understand local issues and to promote news and events within the area.
Purpose
Provide
Takeley with an information source and interactive two way forum for local
groups, clubs and potentially local small firms to share news on their
activities, events, thoughts and ideas as well as providing a forum for local
people to highlight issues and feedback on policy in a way that will support
the creation, development and on-going review of the Parish Plan. The forum
should provide an immediacy of communication and feedback that supplements the
cycles of printed media (newsletters, grapevine etc.).
Sits
alongside the council web site www.takeleypc.co.uk
and has links to and from the existing site. Existing site remains the home
(and document repository) for TPC and www.takeleyforum.com
becomes the interactive, wider local area forum.
Management
Core
management group will act as site administrator to publish and manage content
on-going to keep the site updated, fresh and apply the appropriate moderation
according to rules.
Cost
Estimated
costs, excluding VAT.
Purchase of
other domain extensions to restrict Cyber Squatters
|
£100
|
Design, set-up,
establish customer management system, content management system, templates,
profiles, privileges, blog pages, local community/business advertising slots
|
£1,200
|
First year
annual hosting cost
|
Included in design
costs above
|
Optional
set-up of Billboard page and workflow (max 2 days consultancy and
development)
|
£800
|
On-going
annual hosting and server support costs
|
£80 p.a.
|
TPC thanked
Clr Free and agreed that this is an important element to increasing community
cohesion, and developing an opportunity that enables the community to fully
participate in the spectrum of local issues. The Council resolved to sponsor
this initiative and to provide £2500 from the ‘Community Projects’ fund towards
start up costs. TPC agreed that the Clerk should work with Clr Free and his
wife to explore the best IT solution which will then be presented to the Parish
Council for ratification.
October 2011
Communicating with the Community - ‘Takeley Forum’
(previously circulated)
Clr Nick Free reported
progress of ‘Takeley forum’.
TPC approved:
- Draft
contract
- Authorised
payment to £1k + vat deposit.
Authorised Clr Nick Free and the Clerk to progress
the contract.
November 2011
Communicating with the Community - ‘Takeley Forum’
Clr Nick Free reported
progress of ‘Takeley forum’:
-Deposit paid
- met with development company
to detail requirements.
-Drafts and templates will be
shared with TPC members
-Clerk & Clr Free will
submit a summary of comments to development company
-Next payment upon completion
-Target is to launch in December.
December 2011
Takeley Forum
Clr Nick Free reported:
§ Website build will be completed w/e 16/12/11
§ Final payment will be required on completion.
§ Clr Nick Free demonstrated various pages from the
website. TPC members agreed that the website would be an excellent source of
information and provide a useful communication tool for the community. It
appears very clean and easy to access.
§ Data will be uploaded and ready to go live.
§ The site will be promoted in the February/March
Newsletter.
§ TPC agreed that local business will be charged £20
per annum per advert.
§ Business advertisers will be encouraged to promote
‘Takeley Forum’ on their hard copy advertising (viral)
§ Revenue from advertising will be held by TPC and
will fund competition prizes.
§ All other adverts/content will be free of charge
January 2012
Takeley Forum
The website build is now
complete and final payment is required.
TPC authorised the 2nd
& final payment of £1461.58 (inc vat)
The site will be launched in the February/March
Newsletter.
Declarations of Interest:
Members
were reminded that they should declare relevant interests at each meeting for
items on the agenda and to request a ‘Change Form’ if their circumstances have
changed and their register needs amending.
… I’m glad I only spent £10.50 on my site!
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